Administrative skills
A versatile role that combines secretarial work and accounting tasks.
Length
7 months + 2 months of guaranteed work placement
Minimum level
Probatoire
Diploma
Professional Qualification Diploma (DQP)
Activities
The Accounts Secretary holds a versatile position combining traditional administrative secretarial tasks with accounting-related duties. They provide valuable support to both the administrative and financial departments by maintaining records properly, entering accounting transactions and managing day-to-day relationships with the company's partners, including customers, suppliers, banks and public authorities.
- Main duties
- 1. Administrative management
- Face-to-face and telephone reception of visitors, clients and partners.
- Writing, formatting and managing correspondence, notes, minutes and various documents.
- Classification, archiving and updating of administrative records.
- Monitoring diaries, organising meetings, managing incoming and outgoing correspondence.
- 2. Accounting data entry and processing
- Recording daily accounting transactions (purchases, sales, banking, cash).
- Maintaining accounting journals (sales, purchases, cash journals, etc.).
- Matching customer and supplier accounts.
- Monitoring receipts and payments.
- 3. Treasury management
- Preparation of bank reconciliation statements.
- Monitoring cash flows.
- Preparation of supplier payments and customer payment reminders.
- 4. Participation in the accounting close
- Preparation of supporting documents for the balance sheet or tax return.
- Working with the accountant or chartered accountant on returns (VAT, CNPS, taxes, etc.).
- 5. Administrative and financial support
- Preparing quotations, invoices and purchase orders.
- Monitoring contracts, subscriptions and payment schedules.
- Maintaining simple dashboards (budget monitoring, expenses, income).
Company designations
Depending on the organisation and responsibilities, accounting secretaries may have different job titles:
- Administrative and Accounting Secretary
- Accounts Assistant
- Versatile Administrative Assistant
- Executive secretary with an accounting focus
- Accounting Office Assistant
The occupation is practised in various environments
The accounting secretary works under the supervision of the administrative manager or chief accountant, in close collaboration with the company's other departments
- SMEs/SMIs
- Accounting firms
- Associations
- Commercial or industrial businesses
- Local authorities or public establishments
This occupation offers numerous opportunities
- Rapid integration into the labour market after training
- Opportunities to progress to positions such as accountant, payroll administrator or management assistant
- Frequent recruitment by micro and small and medium-sized enterprises due to their versatility
Career progression
With experience and/or additional training, accounting secretaries can progress to:
- Experienced accountant
- Administrative Manager
- Payroll Manager
- Executive Assistant
- Or set up your own accounting support practice (in certain regulatory contexts)
Skills acquired on completion of the course
- Organisation of administrative work
- Secretarial techniques
- Advanced office administration and IT
- Information management and archiving
- Financial and management accounting
- Business taxation
- Computerised accounting management (Sage)
10 modules. Tap a module to see what it covers.
- Principles of accounting
- Accounting terminology
- The OHADA chart of accounts
- Basic accounting documents
- The accounting cycle
Detailed programme
Admission requirements
To enrol, prepare these items. The centre helps with your file, and training starts once the first instalment is paid.
- The registration form, filled in at enrolment
- A photocopy of your ID card or birth certificate
- Two 4 x 4 passport photos, less than 3 months old
- One ream of paper
- The first instalment of the tuition: 40%
- The registration fee
Ready to start in accounting secretary?
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See the sheetTell us what you want to do. We point you to the course that leads there and follow your enrolment.
- Personal guidance
- Training focused on employment
- A work placement
- Support before, during and after
+237 620 10 03 71contact@oceanicformation.comoceanicconseil@gmail.com
Address : Cité des Palmiers, yellow and black tiled building, before Afriland First Bank (coming from Total Carrefour), Douala
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