Administrative skills
Support a manager: reception, writing, scheduling, meeting organisation and file follow-up.
Length
7 months + 2 months of guaranteed work placement
Minimum level
Baccalauréat
Diploma
Professional Qualification Diploma (DQP)
Activities
The assistant manager's role is to support a senior manager or executive by handling administrative tasks, accounting management, appointment scheduling, timetable preparation and many other duties.
By nature, the assistant manager is versatile. As a secretary, accountant and legal adviser, they can deal with all the company's events and, most of the time, find appropriate solutions independently. They do not need to ask their manager's opinion constantly, as the manager specifically wants to be freed from basic decisions.
The smaller the organisation, the more varied the duties entrusted to the assistant manager will be. They may receive client calls, manage some clients from start to finish, contact suppliers, keep stock records up to date, prepare accounting documents, handle employee payroll, arrange sales representatives' travel, and define the legal conditions of an ongoing project. Their main activities include:
- Face-to-face and telephone reception of visitors
- Writing, typing and formatting documents (letters, reports, minutes)
- Incoming and outgoing mail management
- Classification and archiving of administrative records
- Organisation of meetings, travel and events
- Management of the senior manager's diary
- Monitoring administrative, HR or accounting files, depending on the department
Depending on the organisation, the role may have several names
- Executive Assistant
- Executive Secretary
- Administrative Assistant
- Executive secretary
- Office Manager (in a more international context)
- Administrative Management Assistant
The occupation is practised in various professional environments
It requires rigour, discretion, versatility, excellent written and verbal communication skills, as well as good command of IT and office tools.
- Private businesses (SMEs, large companies)
- Public administrations
- Legal, medical and accounting practices
- NGOs, international organisations
- Educational or training establishments
Career opportunities
Secretarial and executive assistance offer employment opportunities in almost all sectors:
- Company secretary
- Administrative Assistant in HR, Accounting and Management Services
- Town hall or school secretary
- Personal Assistant to Executives
Career progression
With experience, continuing professional development and certifications, several career paths are possible:
- Administrative Services Manager
- Office manager
- General Management Assistant
- Internal Communications Manager
- Administrative Project Manager
- Career transition into human resources, accounting or management, depending on the skills developed
Skills acquired on completion of the course
- Organisation of administrative work
- Commercial and administrative correspondence
- Secretarial techniques
- Advanced office administration and IT
- Information management and archiving
- Organisation of events and protocol
- Time management and professional effectiveness
Admission requirements
To enrol, prepare these items. The centre helps with your file, and training starts once the first instalment is paid.
- The registration form, filled in at enrolment
- A photocopy of your ID card or birth certificate
- Two 4 x 4 passport photos, less than 3 months old
- One ream of paper
- The first instalment of the tuition: 40%
- The registration fee
Ready to start in executive secretary and assistant?
Same field: Administration
Bilingual executive assistant
Work with management in two languages: administration and internal and external communication.
See the sheetRecords and archive management
Manage, preserve and secure documents and archives, paper or digital.
See the sheetAccounting secretary
A versatile role that combines secretarial work and accounting tasks.
See the sheetOffice manager
Keep an office running: mail, coordination, organisation and supervision.
See the sheetTell us what you want to do. We point you to the course that leads there and follow your enrolment.
- Personal guidance
- Training focused on employment
- A work placement
- Support before, during and after
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